Before
- 1Collect
- 2Sort
- 3Read
- 4Interpret
- 5Type
- 6Check
- 7Correct
- 8Import
Paper timesheet automation
Turn paper timesheets into payroll-ready data
Keep paper where it works. TimePilot handles the repetitive work between the timesheet and payroll.
Early access · Product previews use sample data
Weekly timesheetProduction crew
- Employee
- Jordan Smith
- Week ending
- 17 May
A simpler hand-off
Replace eight manual steps with one review path
With TimePilot
- 1Collect
- 2TimePilot
- 3Review Exceptions
- 4Approve
- 5Payroll
The product doing the work
See the Source document and structured data together
TimePilot turns the original form into reviewable Line items, while keeping uncertainty visible to the person responsible for payroll.
Weekly timesheetProduction crew
- Employee
- Jordan Smith
- Week ending
- 17 May
Source and rows stay together
Compare the original paper timesheet with the structured Line items produced from it.
Uncertain handwriting is visible
Low-confidence values keep their source coordinates and return to a person for acknowledgement or correction.
Validation is explicit
Missing times, invalid required values and unresolved Employees remain distinct Exceptions—not a vague error state.
Corrections remain traceable
Reviewers can see import versions and the history of changes made before submission.
Approval protects the hand-off
When enabled, one authorised approver clears the corrected Batch or requests a documented change.
Eligible data can move on
Export all or selected eligible Line items while unresolved employees stay safely held back.
Flexible fields
What TimePilot can capture from a timesheet
The fields TimePilot can capture depend on your timesheet format and Company configuration. The standard workflow does not guarantee that every field listed here applies to every setup.
- Employee
- Date
- Start time
- Finish time
- Break
- Ordinary hours
- Overtime
- Job or cost code
- Allowance
- Notes
A controlled hand-off
From paper timesheets to your payroll system
The final destination remains your system of record. TimePilot prepares the reviewed data that moves towards it.
- 1Paper timesheet
- 2TimePilot
- 3Reviewed structured data
- 4Your downstream payroll system
Who this is for
Teams whose payroll still starts with a document
TimePilot is designed for operational organisations where practical capture processes and central payroll administration have to coexist.
ManufacturingConstructionLabour hirePayroll teams
Questions, answered
What teams ask before changing the process
Straight answers about what TimePilot does today and where it fits.
Can TimePilot read handwritten paper timesheets?
That is an intended core capability. TimePilot extracts handwritten and printed fields and marks uncertain values for human review rather than hiding that uncertainty.
Do we need to redesign our timesheet first?
Not necessarily. Field support depends on the layout and Company configuration, so an existing form needs to be assessed rather than assumed compatible sight unseen.
What happens when a field cannot be read?
The field is shown as missing, invalid or low confidence as appropriate. An Administrator can compare it with the source and correct it before submission.
Can we check a timesheet before it reaches payroll?
Yes. Review and correction happen before export, with an optional single approval step that can be required by Company policy.
Does TimePilot send paper-timesheet data straight to payroll?
Not in the MVP. TimePilot prepares reviewed CSV, Excel or JSON output for a controlled hand-off. Direct payroll integrations are a later-stage direction.
Can one unresolved timesheet block the whole payroll run?
Eligible Line items can be exported selectively while unresolved Employees or invalid required values are held back for further review.
A calmer path to payroll
Keep paper where it works. Remove the repetitive entry.
Give payroll a structured review path without turning a practical floor or site process into a company-wide software rollout.
A better pay run starts here.
Tell us how timesheets reach payroll today. Help shape TimePilot, and be first to hear about early access.
- Keep your familiar timesheets
- Review what needs attention
- Stay in control of payroll